Unit 2: Data Entry and Keyboarding Skills
Unit 2: Data Entry and Keyboarding Skills
Answer – A touch typist is someone who types without
looking at the keyboard. Muscle memory helps the user remember where the keys
are available. Touch typists position their fingers in the center of the row
and know which finger to move and how much to move in order to reach any
key.
2. Discuss the various types of
keys available on a computer keyboard.
Answer – The various types of keys available on a keyboard are –
a. Alphanumeric keys – The entire alphabet (A-Z) as well as
numerals (0-9) are available on the keyboard.
b. Punctuation keys – All of the punctuation keys, such as the
comma (,), period (. ), semicolon (;), brackets ([]), parenthesis ( ), and
so on.
c. Alt Key – The Alt key stands for Alternate key and functions similarly to a second control key.
d. Arrow keys – The cursor can be moved up (), down (), right
(), or left () with the four arrow keys.
e. Shift or Alt keys – To move the cursor in multiple positions at
the same time.
f. Backspace key – Deletes the character just to the left of the
cursor and moves the cursor to that position.
g. Caps Lock key – It’s a toggle key that changes all alphabetic
characters to uppercase when pressed.
h. Ctrl key – The control key is used in conjunction with
other keys to produce control characters.
i. Delete key – The Del key deletes the character or chosen
item at the current cursor position, but it does not move the pointer.
j. Enter key or Return key – It’s used to type commands or move the
pointer to the next line’s beginning.
k. Esc key – To send special codes to devices and exit (or
escape) from applications and tasks, press the Escape key.
l. Function keys – F1 through F12 are special keys. Depending on
whatever software is running, these keys have distinct meanings.
3. What is a numeric Keypad?
Answer – When entering large amounts of numeric data,
a numeric keypad is used. This keypad functions similarly to a calculator. It
is usually found on the right side of the computer keyboard.
4. Differentiate between Home
Keys and Guide Keys.
Answer –
Home Key – Home keys for the left hand are ASDF and home keys for the right
hand are (semi-colon) LKJ.
Guide Key – The keys ‘F’ and ‘J’ on a computer keyboard are known as left and
right-hand guide keys, respectively.
5. What do you understand by
Guide Keys? Name the Guide keys.
(a) computer keyboard
(b) typewriter
Answer – Guide keys are those keys that aid in the
placing of fingertips on the Home keys.
a) Computer Keyboard – The keys ‘F’ and ‘J’ on a computer keyboard
are known as left and right-hand guide keys, respectively.
b) Typewriter – The two keys ‘a’ and ‘(semi-colon);’ on a
typewriter are known as guide keys, and they are depressed with the left and
right-hand little fingers, respectively.
6. Explain the role of typing
ergonomics.
Answer – The logistic support for efficient and
effective typewriting is provided by typing ergonomics. It is critical to
achieve and maintain precision and speed.
The elements that are considered are listed below.
a. Sitting posture – Sit upright and slightly bend your neck
forward while using the computer keyboard.
b. Position of hands – Place your hands down and your forearms at a
level with the keyboard.
c. Monitor placement – While working on the monitor, avoid bending
your neck and keep the screen’s upper border at eye level.
d. Mouse and Keyboard placement
– Keep the keyboard and
mouse at about a 20-centimeter spacing apart to provide smooth and effortless
keyboard use.
e. Chair and table placement – Adjust the height of your computer chair and
table to your liking.
f. Placement of matter to be
typed – Place the content to be
typed on the left or right side of the keyboard, preferably on a slanted Copy
Holder.
7. Why the use of various typing
software is common nowadays?
Answer – There is a lot of free software available
that is tailored to help you learn typing quickly and successfully. The benefit of
typing software is we can learn typing easily at home, for a job perspective
also typing software will help you.
8. Mention the finger allocation of keys of the Bottom Row of the computer
keyboard.
Answer – Mastering typewriting skills entails gaining
the essential knowledge and expertise of keyboard operation through proper
finger positioning. Place four of each hand’s fingers on the Home Keys. The
forefingers (Index Finger) of the left and right hands control the last two
keys on the second row, ‘g’ and ‘h.’
9. Give some successful
keyboarding tips?
Answer – For good keyboarding techniques, keep the
following elements in mind.
·
Use a light touch and avoid
putting too much pressure on the keys.
·
When typing, keep your
fingertips on the Home row.
·
Allow your fingertips to
naturally fall on the keys, resting on top of the next key in the same
horizontal row.
·
As soon as you press a key,
release it as soon as possible. Holding the key down over an extended period of
time causes the same character to be typed repeatedly.
·
When practicing, don’t look at
the keyboard.
·
Press the keys in a rhythmic
pattern with equal intervals of time.
·
Only use the fingers that have
been assigned to the keys.
·
Pronounce the character on the
key slowly while pressing it.
·
Don’t put yourself under any
mental strain when typing.
·
Comfortable typing ergonomics
·
Be patient if you make a mistake
at the beginning.
·
Strike a balance between speed
and accuracy, as they are both critical. Don’t let speed get in the way of
accuracy.
·
To master the computer keyboard,
practice typing words, sentences, passages, and figures without looking at the
keyboard on a regular basis.
10. What is the color
indication in typing tutor software?
Answer – The following is the colour code –
·
Green letters indicate the right inputs.
·
Yellow letters denote right
inputs that are longer than the permissible timeframe.
·
Wrong inputs within the
permissible timeframe are indicated by red letters.
·
Orange letters denote incorrect
inputs that also exceed the permitted timeframe (worst-case scenario)
A. Multiple-choice questions
1. Which of the following is not a key
for punctuation marks?
(a) comma (,) (b) period (.) (c) semicolon (;) (d) equal sign (=)
Answer: (d) equal sign (=)
2. Which of the following is not an
arrow key?
(a) top (^) (b) down (↓) (c) right (→) (d) left (←)
Answer: (a) top (^)
3. Which of the following operation is
not performed by a mouse?
(a) Left Click (b) Right Click (c) Middle Click (d) Double Click
Answer: (c) Middle Click
4. In the Rapid typing tutor, which of
the following is not true?
(a) Green letters denote right
inputs.
(b) Yellow letters stand for right
inputs in extra time.
(c) Red letters denote wrong inputs with
in time.
(d) Orange letters indicate wrong inputs
with in time.
Answer: (d) Orange letters indicate
wrong inputs with in time.
5. The lesson control panel can be used
for______________.
(a) animation (b) enable or disable sounds (c) plain (d) background
Answer: (b) enable or disable sounds
B. Fill in the blanks
1. A touch typist knows the location on
the keyboard through _____ memory.
Answer: muscle
2. The typing speed is measured in
_____.
Answer: WPM (Words Per Minute)
3. Alphabets (A–Z) and numbers (0–9) are
known as _____ keys.
Answer: Alphanumeric
4. Del key deletes the character at the
____ cursor position.
Answer: Current
5. A standard keyboard has _____
Function keys.
Answer: 12
6. Numeric keypad is used to enter _____
data.
Answer: Numeric
7. Page Up key is used to shift the
_____ one page up.
Answer: Cursor
8. Pressing the End key moves the cursor
to the _____ character of the line.
Answer: last
9. On the numeric keypad ‘0’ is to be
pressed by the _____ thumb.
Answer: right
10. The numeric keypad has ____ columns
and ____ rows.
Answer: 4, 5
C. State whether the statements given
below are True or False.
1. The Alt key is always used with the
other key.
Answer: True
2. There are 5 arrow keys on the
keyboard
Answer: False
3. The Backspace key is used to delete
the character on the right to the cursor.
Answer: False
4. Caps lock key is a toggle key.
Answer: True
5. The control key is used in
conjunction with other keys.
Answer: True
6. Enter key is also known as the Return
key.
Answer: True
7. The function keys have different
meanings in different software.
Answer: True
8. The keys ‘F’ and ‘J’ are known as
guide keys.
Answer: True
9. There are two Caps Lock keys on the
keyboard.
Answer: False
10. The mouse has two scroll buttons.
Answer: False
11. Page Down key is used to move the
cursor on the next page.
Answer: True
12. Pressing the Home Key, moves the
cursor to the first character in the document.
Answer: False
13. On a numeric keypad, the number 8 is
the guide key.
Answer: False
14. In Rapid typing tutor, the right
input entered is denoted by yellow color.
Answer: False
15. In Rapid typing tutor, the right
input entered in exceeding time frame is denoted by Red colour.
Answer: False
D. Short answer questions (50 words)
1. Explain the various types of keys
available on a computer keyboard.
Answer: Various types of keys available
on a computer keyboard are :
Alphanumeric keys: All of the alphabet
(A-Z) and numbers (0-9) on the keyboard.
Punctuation keys: All of the keys associated
with punctuation, such as the comma (,), period (.), semicolon (;), brackets
([]), parenthesis ({ }) and so on.
Arrow keys: There are four arrow keys to
move the cursor (or insertion point) up (↑), down (↓), right (→), or left (←).
Shift or Alt keys: To move the cursor in
more than one position at a time.
Backspace key: Deletes the character
just to the left of the cursor.
Caps Lock key: It is a toggle key, which
when activated, causes all alphabetic characters to be uppercase.
Ctrl key: The control key is used in
conjunction with other keys to produce control characters.
Delete key: The Del key deletes the
character at the current cursor position, or the selected object, but does not
move the cursor.
Enter key or Return key: It is used to
enter commands or to move the cursor to the beginning of the next line.
Esc key: The Escape key is used to send
special codes to devices and to exit (or escape) from programs and tasks.
Function keys: Special keys labeled F1
to F12. These keys have different meaning depending on which program is
running.
2. Differentiate between Home Keys and
Guide Keys.
Answer: Home Keys: Alphabets ASDF are
home keys for the left hand and ; (semi-colon) LKJ for the right hand. The
fingers are trained to make the correct movement to other keys and each finger
returns immediately to its respective home key after pressing the corresponding
key in any other row.
Guide Keys: On a computer keyboard, keys
‘F’ and ‘J’ are called guide keys for left and right hand, respectively. Both
contain a small raised tangible mark with the help of which the touch typist
can place the fingers correctly on the home keys.
3. What do you understand by Guide Keys?
Name the Guide keys of a
(a) computer keyboard
(b) typewriter
Answer: Those keys which help in the
placement of fingers on Home keys is called guide key.
a) On a computer keyboard, keys ‘F’ and
‘J’ are called guide keys for left and right hand, respectively.
b) On a typewriter, the two keys ‘a’ and
‘(semi-colon) ;’ are called guide keys which are depressed with left and right
hand little finger respectively.
4. Explain the role of typing
ergonomics.
Answer: Typing ergonomics provides
logistic support for efficient and effective typewriting. They are important to
attain and maintain accuracy and speed. Some of these factors included are as
given below.
Sitting posture: While operating the
computer keyboard, sit straight, slightly bending your neck forward.
Position of hands: Put your forearms at
level with the keyboard and palms down.
Monitor placement: Do not bend your neck
while working on the monitor.
Mouse and keyboard placement: Keep the
keyboard and mouse together at an approximate distance of 20 cms, which will
help in smooth and effortless operation of keyboard.
5. Why the use of various typing
software is common now-a-days?
Answer: Uses of typing software:
There is many free typing software
available that can be customized according to our requirement and help to learn
typing.
It is designed to learn typing skills on
the computer.
6. Mention the finger allocation of keys
in the Bottom Row of a computer keyboard.
Answer: Keys Z, X, C, V, B, N, M, Comma,
Full Stop, and ‘/’ signs are located on this row.
From the Home Row, turn downwards the
Ring Finger of left hand and strike key ‘z’. Similarly, type keys ‘x’ and ‘c’
with the middle and forefinger, respectively.
Type full stop, comma, m, n with little,
Ring, Middle and forefinger of the right hand, respectively, which will appear
as z x c . , m n
Alphabets ‘v’ and ‘b’ are to be typed
with forefinger of left and right hand, respectively
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